event planner

Responsibilities

Tasks

• Assist in preparing financial reports
• Promote conference and meeting services or special events
• Develop marketing and communication plans
• Develop media strategies and public relations activities
• Recruit, hire and supervise staff and/or volunteers
• Prepare, present and manage budgets
• Develop sponsorship, partnership or fundraising programs
• Determine requirements for hospitality services, signage, multi-media equipment, printing and other technical services, and arrange for and manage contracts for these services
• Arrange for production or purchase of promotional products
• Co-ordinate and monitor conference and meeting activities and attend to related details
• Co-ordinate media services
• Co-ordinate set-ups, staging, seating, parking, communication systems and other details for special events
• Implement social programs, food and beverage, transportation, and other services
• Set up and monitor, or arrange for the setting up and monitoring of multi-media equipment
• Plan and arrange for trade shows and exhibits
• Plan for required documentation and for pre- and post-distribution of documentation (itineraries, evaluations etc.)
• Plan for social events and guest programs
• Prepare final financial and other reports
• Manage Event Logistics
• Develop and implement business plans
• Negotiate with clients for catering or use of facilities
• Inspect sites or facilities to ensure safety and cleanliness standards

Additional information

Work conditions and physical capabilities

• Attention to detail
• Work under pressure
• Tight deadlines
• Fast-paced environment
• Standing for extended periods
• Bending, crouching, kneeling

Personal suitability

• Accurate
• Client focus
• Efficient interpersonal skills
• Excellent oral communication
• Excellent written communication
• Flexibility
• Initiative
• Organized
• Team player
• Time management
• Ability to multitask

Benefits

Health benefits

• Dental plan
• Health care plan

Other benefits

• Other benefits