administrative assistant
Title posted on CareerBeacon - Administrative Assistant I, SMILE (CSJ) - Temporary, Part-time 0.9
Posted on May 07, 2026 by Employer details VON Canada
Job details
Canada Summer Jobs (CSJ) is a program under the Youth Employment and Skills Strategy (YESS), which aims to provide quality summer employment opportunities for youth to develop skills and gain paid work experience to successfully transition into the labour market. To be eligible, youth must:be between 15 and 30 years of age at the beginning of the employment periodbe a Canadian citizen, permanent resident, or person to whom refugee protection has been conferred under the Immigration and Refugee Protection Act for the duration of the employment, andhave a valid Social Insurance Number at the start of employment and be legally entitled to work in Canada in accordance with relevant provincial or territorial legislation and regulations Requisition Details: Employment Status: Temporary, Part-time (0.9 FTE)Program Name: SMILE (Seniors Managing Independent Living Easily)Number of Hours Bi-Weekly: 70Work Schedule: DaysAnticipated End Date: All CSJ Positions will end by August 30, 2026On Call: NoExisting Vacancy: Yes - we're currently hiring candidates for an existing vacancy in this position. Job Summary: The Administrative Assistant I is responsible for administrative support functions to assist VON in providing quality service to the public. The position acts as a resource for the site management team and other team members in the office by collecting and responding to incoming correspondence, creating and formatting documents, and other related job functions. Key Responsibilities:Responds to any general inquiries, including answering telephone calls and ensuring staff, volunteers, clients and visitors are greeted and directed to the appropriate resource in a friendly, courteous manner. Responds to messages from the answering service as required.Greets and directs all in-office visitors and incoming calls.Ensures incoming and outgoing correspondence is distributed accordingly and in a timely manner.Responsible for the mail pick-up and drop off.Answers general inquiries regarding the VON organization with informed and satisfactory responses.Distributes departmental mail, including mail outs, postal meter, and internal departmental mail.Schedules and organizes meetings and appointments as requested. Prepares all general correspondence, memos, forms, minutes, brochures, invitations, staff lists, reports and other documents as directed.Assists in the production of newsletters (including collection of material, typing/formatting and photocopying/printing) and in standardizing processes and forms.Supports the management of filing systems for clients, personnel, and general files, ensuring accuracy, security and confidentiality.Updates policies/procedures and manuals as required.Inputs relevant /information, statistics and data as directed for the efficient operation of the function and retrieves data reports.Prepares and reviews invoices for accuracy prior to payment.Orders supplies, receives and maintains an inventory of required supplies.Collaborates with teams to organize logistics for special projects, events and seminars. ? Performs other duties as assigned. Common Responsibilities: Promotes the goals and values of VON and their role as an integrated community care provider.Promotes a safe and healthy workplace ensuring workplace conduct and activities are in accordance with the provincial Occupational Health and Safety Act and Regulations and compliant with the VON Safety Management System, including all Policies, Safe Work Practices and Procedures. Abides by all VON policies and work practices.Abides by all confidentiality and protection of personal information policies, regulations and practices and ensures appropriate safeguards are in place within their role.Works in collaboration with other staff in a team approach to service delivery. External and Internal Relationships:Communicates regularly and follow up with employees, managers and corporate services staff. Communicates with the public, contacting VON. Education, Designati- Location North Bay, ON
- Work location On site
- Salary$17.60 to $17.60HOUR hourly
- Terms of employment Permanent employmentPart time
- Starts as soon as possible
- vacancies 1 vacancy
- Source CareerBeacon #oZB1zfwU
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