office administrative assistant
Posted on May 19, 2026 by Employer details CAENCladdingExpert
Job details
Education: Bachelor's degree. or equivalent experience. Work setting: Construction. Business services. Budgetary responsibility: 0 - $100,000. Tasks: Arrange and co-ordinate seminars, conferences, etc.. Coordinate the activities of the HR department in order to ensure they meet the organization's goals . Plan and control budget and expenditures. Plan and organize daily operations. Review HR projects to assure compliance with laws and regulations . Establish and implement policies and procedures. Record and prepare minutes of meetings, seminars and conferences. Schedule and confirm appointments. Manage contracts. Answer telephone and relay telephone calls and messages. Oversee the analysis of employee data and information. Answer electronic enquiries. Compile data, statistics and other information. Oversee the preparation of reports. Advise senior management. Order office supplies and maintain inventory. Oversee payroll administration. Arrange travel, related itineraries and make reservations. Set up and maintain manual and computerized information filing systems. Conduct research. Perform data entry. Provide customer service. Perform basic bookkeeping tasks. Consult with clients after sale to provide ongoing support. Supervise office and volunteer staff. Computer and technology knowledge: Google Docs. Workday. MS Excel. MS Outlook. MS PowerPoint. MS Windows. MS Word. Electronic scheduler. Adobe Photoshop. Information technology. Social Media. Accounting software. MS Office. Quick Books. Adobe Acrobat Reader. Google Drive. LinkedIn. Xero. Electronic mail. Area of specialization: Reports and records. Contracts. Invoices. Charts, tables, graphs and diagrams. Business process management. Accounting. Payroll services. Work conditions and physical capabilities: Ability to work independently. Work under pressure. Attention to detail. Personal suitability: Ability to multitask. Excellent oral communication. Excellent written communication. Flexibility. Judgement. Organized. Team player. Accurate. Client focus. Reliability. Time management. Adaptability. Accountability. Dependability. Due diligence. Quick learner. Screening questions: Are you authorized to work in Canada?. Are you available to start on the date listed in the job posting?. Are you currently a student?. Do you live near the job location?. Do you meet the language requirements listed in the job posting?. Employment terms options: Early morning. Flexible hours. Experience: 3 years to less than 5 years. Employment terms options: Morning. Day. Weekend. Workplace information: Hybrid. Financial benefits: Bonus. Life insurance. Other benefits: Free parking available. Paid time off (volunteering or personal days).- Location Bathurst and wilsonNorth York, ONM3H 3N5
- Work location Hybrid
- Salary$18.00 to $30.00HOUR hourly (To be negotiated) / 20 to 40 hours per week
- Terms of employment Permanent employmentPart time leading to full time
- Early morning, Morning, Day, Weekend, Flexible hours, , 08:30 to 16:30
- Starts as soon as possible
- Benefits: Financial benefits, Other benefits
- vacancies 1 vacancy
- Source Job Bank #3546870
Overview
Languages
English
Education
- Bachelor's degree
- or equivalent experience
Experience
3 years to less than 5 years
Hybrid
Work must be completed both in person and remotely.
Work setting
- Construction
- Business services
Budgetary responsibility
- 0 - $100,000
Responsibilities
Tasks
- Arrange and co-ordinate seminars, conferences, etc.
- Coordinate the activities of the HR department in order to ensure they meet the organization’s goals
- Plan and control budget and expenditures
- Plan and organize daily operations
- Review HR projects to assure compliance with laws and regulations
- Establish and implement policies and procedures
- Record and prepare minutes of meetings, seminars and conferences
- Schedule and confirm appointments
- Manage contracts
- Answer telephone and relay telephone calls and messages
- Oversee the analysis of employee data and information
- Answer electronic enquiries
- Compile data, statistics and other information
- Oversee the preparation of reports
- Advise senior management
- Order office supplies and maintain inventory
- Oversee payroll administration
- Arrange travel, related itineraries and make reservations
- Set up and maintain manual and computerized information filing systems
- Conduct research
- Perform data entry
- Provide customer service
- Perform basic bookkeeping tasks
- Consult with clients after sale to provide ongoing support
- Supervise office and volunteer staff
Experience and specialization
Computer and technology knowledge
- Google Docs
- Workday
- MS Excel
- MS Outlook
- MS PowerPoint
- MS Windows
- MS Word
- Electronic scheduler
- Adobe Photoshop
- Information technology
- Social Media
- Accounting software
- MS Office
- Quick Books
- Adobe Acrobat Reader
- Google Drive
- Xero
- Electronic mail
Area of specialization
- Reports and records
- Contracts
- Invoices
- Charts, tables, graphs and diagrams
- Business process management
- Accounting
- Payroll services
Additional information
Work conditions and physical capabilities
- Ability to work independently
- Work under pressure
- Attention to detail
Personal suitability
- Ability to multitask
- Excellent oral communication
- Excellent written communication
- Flexibility
- Judgement
- Organized
- Team player
- Accurate
- Client focus
- Reliability
- Time management
- Adaptability
- Accountability
- Dependability
- Due diligence
- Quick learner
Benefits
Financial benefits
- Bonus
- Life insurance
Other benefits
- Free parking available
- Paid time off (volunteering or personal days)
Who can apply for this job?
The employer accepts applications from:
- Canadian citizens and permanent or temporary residents of Canada
- other candidates, with or without a valid Canadian work permit
Advertised until
2026-06-09
Important notice: This job posting was posted directly by the employer on Job Bank. The Government of Canada has taken steps to make sure it is accurate and reliable but cannot guarantee its authenticity.
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