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administrative assistant

Posted on June 04, 2026 by Employer details Canada Produce Wholesalers Inc

Job details

*Job Description: Administrative Assistant * *Job Type:* Full-Time Tuesday - Saturday Shift (initial schedule) *Starts at 5:30 am * *The Role* The *Administrative Assistant* is responsible for providing comprehensive administrative support to the office, ensuring efficient operation of the day-to-day tasks. This role requires strong organizational skills, attention to detail, and the ability to manage multiple tasks simultaneously. The ideal candidate is proactive, efficient, and able to maintain a high level of confidentiality. *Key Responsibilities:* * General Office Support: o Answer and manage incoming phone calls with professionalism and courtesy, demonstrating excellent phone etiquette. o Operate office equipment such as printers, copiers, and phone systems to facilitate daily operations. o Utilize office computer systems to perform data entry, manage files, scan, and maintain accurate records. o Maintain filing systems, both electronic and paper-based, ensuring easy access to important information. * Administrative Tasks: * Prepare, update documents such as Invoice records. Perform proofreading of documents to ensure accuracy and clarity. * Assist and ensure accuracy of sales orders and coordinate any variances and findings o Collaborate with team members to enhance customer service experiences and resolve inquiries effectively. * Data Management: * Input, update, and manage data in office software, spreadsheets, and databases. * Ensure the accuracy, security, and confidentiality of sensitive information. * Generate and compile reports and summaries for both internal and external stakeholders. 4. Communication: * Serve as a liaison between the company and clients, vendors, or stakeholders to ensure clear, timely communication. * Draft, proofread, and distribute internal and external communications such as emails, memos, and newsletters. * Support HR and finance departments by assisting with onboarding tasks, invoice processing, and expense tracking as required. 5. Other Duties: o Perform other administrative tasks as assigned by management. o Contribute to office culture by maintaining a positive and professional attitude. *Who?s a Good Fit For The Team* *Qualifications/Requirements* *Education*: High School Diploma or equivalent (Associate's or Bachelor?s degree preferred). *Experience*: Minimum of 1-3 years of administrative experience. *Skills*: · Proven experience in an administrative role or as an office clerk is preferred. · Strong customer service skills with a focus on providing positive experience for clients and colleagues. · Familiarity with office software applications (e.g., Microsoft Office Suite) is essential. · Excellent organizational skills with the ability to prioritize tasks effectively. · Attention to detail is critical for proofreading documents and maintaining accurate records. · Ability to work independently as well as collaboratively within a team environment. · Strong written and verbal communication skills. · Excellent organizational and multitasking abilities. · Ability to work independently and as part of a team. · Strong problem-solving skills and attention to detail. *Preferred*: - Basic knowledge of bookkeeping and office procedures. - Familiarity with Quickbooks and inventory management system and online tools for business. *What You Can Expect From Us* · A flexible working environment that promotes a healthy work-life balance · A dynamic and inclusive culture that promotes you to bring your whole-self to work · A supportive team that will encourage your professional growth and development · An opportunity to be meaningful and impactful within your work and projects · An organization that aims to use their scale, reach and expertise to build a more sustainable world Canada Produce is an equal opportunity employer. In accordance with anti-discrimination law, it is the purpose of this policy to effectuate these principles and mandates. Canada Produc