administrative specialist - medical
Posted on September 17, 2026 by Employer details Ancaster Cardiology
Job details
Education: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years. or equivalent experience. Asset languages: Spanish; Castilian. Work setting: Clinic. Relocation costs not covered by employer. Willing to relocate. Hospital/medical facility or clinic. Physician's office. Office of health care professional. Tasks: Schedule and confirm appointments. Complete insurance and other claim forms. Maintain filing system. Order supplies and maintain inventory. Determine and establish office procedures and routines. Enter and format electronically based medical reports and correspondence and prepare spreadsheets and documents for review. Initiate and maintain confidential medical files and records. Office management. Interpret language for individuals and small groups. Supervision: 3-4 people. 5-10 people. Computer and technology knowledge: MS Word. Electronic mail. MS Excel. MS Windows. Electronic medical records. Area of work experience: Charts, tables, graphs and diagrams. Contracts. Correspondence. Invoices. Reports and records. Statistics. Transportation/travel information: Valid driver's licence. Own transportation. Public transportation is available. Work conditions and physical capabilities: Fast-paced environment. Work under pressure. Attention to detail. Large caseload. Personal suitability: Accurate. Client focus. Efficient interpersonal skills. Excellent oral communication. Excellent written communication. Flexibility. Initiative. Judgement. Organized. Reliability. Team player. Screening questions: Are you available to start on the date listed in the job posting?. Do you have experience working in this field?. Do you have the required certifications listed in the job posting?. Experience: 3 years to less than 5 years. Employment terms options: Morning. To be determined. Day. Overtime available. Financial benefits: Bonus. Support for persons with disabilities: Provides physical accessibility accommodations (for example: ramps, elevators, etc.). Provides awareness training to employees to create a welcoming work environment for persons with disabilities. Applies accessible and inclusive recruitment policies that accommodate persons with disabilities . Support for newcomers and refugees: Offers mentorship programs that pair newcomers and/or refugees with experienced employees . Provides diversity and cross-cultural trainings to create a welcoming work environment for newcomers and/or refugees . Support for Indigenous people: Provides cultural competency training and/or awareness training to all employees to create a welcoming work environment for Indigenous workers . Supports for visible minorities: Offers mentorship programs that pair members of visible minorities with experienced employees. Provides diversity and cross-cultural training to create a welcoming work environment for members of visible minorities.- Location 385 Wilson St East suite 205Ancaster, ONL9G 2C1
- Work location On site
- Salary$38.00HOUR hourly / 40 hours per week
- Terms of employment Permanent employmentFull time
- Morning, Day, To be determined, Overtime available
- Starts as soon as possible
- Benefits: Financial benefits
- vacancies 1 vacancy
- Source Job Bank #3673713
Overview
Languages
English
Education
- College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
- or equivalent experience
Experience
3 years to less than 5 years
On site
Work must be completed at the physical location. There is no option to work remotely.
Asset languages
- Spanish
Work setting
- Clinic
- Relocation costs not covered by employer
- Willing to relocate
- Hospital/medical facility or clinic
- Physician's office
- Office of health care professional
Responsibilities
Tasks
- Schedule and confirm appointments
- Complete insurance and other claim forms
- Maintain filing system
- Order supplies and maintain inventory
- Determine and establish office procedures and routines
- Enter and format electronically based medical reports and correspondence and prepare spreadsheets and documents for review
- Initiate and maintain confidential medical files and records
- Office management
- Interpret language for individuals and small groups
Supervision
- 3-4 people
- 5-10 people
Experience and specialization
Computer and technology knowledge
- MS Word
- Electronic mail
- MS Excel
- MS Windows
- Electronic medical records
Area of work experience
- Charts, tables, graphs and diagrams
- Contracts
- Correspondence
- Invoices
- Reports and records
- Statistics
Additional information
Transportation/travel information
- Valid driver's licence
- Own transportation
- Public transportation is available
Work conditions and physical capabilities
- Fast-paced environment
- Work under pressure
- Attention to detail
- Large caseload
Personal suitability
- Accurate
- Client focus
- Efficient interpersonal skills
- Excellent oral communication
- Excellent written communication
- Flexibility
- Initiative
- Judgement
- Organized
- Reliability
- Team player
Benefits
Financial benefits
- Bonus
Employment groups
This employer promotes equal employment opportunities for all job applicants, including those self-identifying as a member of these groups:
Support for persons with disabilities
- Provides physical accessibility accommodations (for example: ramps, elevators, etc.)
- Provides awareness training to employees to create a welcoming work environment for persons with disabilities
- Applies accessible and inclusive recruitment policies that accommodate persons with disabilities
Support for newcomers and refugees
- Offers mentorship programs that pair newcomers and/or refugees with experienced employees
- Provides diversity and cross-cultural trainings to create a welcoming work environment for newcomers and/or refugees
Support for Indigenous people
- Provides cultural competency training and/or awareness training to all employees to create a welcoming work environment for Indigenous workers
Supports for visible minorities
- Offers mentorship programs that pair members of visible minorities with experienced employees
- Provides diversity and cross-cultural training to create a welcoming work environment for members of visible minorities
Who can apply for this job?
You can apply if you are:
- a Canadian citizen
- a permanent resident of Canada
- a temporary resident of Canada with a valid work permit
Do not apply if you are not authorized to work in Canada. The employer will not respond to your application.
Advertised until
2026-10-08
Important notice: This job posting was posted directly by the employer on Job Bank. The Government of Canada has taken steps to make sure it is accurate and reliable but cannot guarantee its authenticity.
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